New and strict regulations in port of Antwerp

Please be informed that the current rules to be applied regarding additional cargo will be strengthened as from 01/01/2021 as follows: 


  • Cars and small vans (up to 2,10 m high) 

    • No additional cargo allowed (except for vehicle original objects such as fire extinguisher, warning triangle, spare tire and vehicle jack.

  • Big vans ( > 2,10m high up to 2,60m high)

    • No additional cargo allowed (except for vehicle original objects such as fire extinguisher, warning triangle, spare tire and vehicle jack.

  • Busses which are foreseen for passenger transportation

    • No additional cargo allowed.   

  • Trucks 

    • Additional cargo allowed up to maximum allowed weight of the vehicle.

Port 1333 update 25/11/2020

Please note that as from January 1st 2021 delivery date, we will no longer accept vehicles loaded with additional cargo inside for following cargo types (UNITS MUST BE EMPTY):


  • cars

  • small vans

  • big vans

  • passenger vehicles/busses, designed for people carriage

  • used cars / small vans / big vans stacked on top/inside of trucks and/or trailers 


The only items allowed to be loaded in the trunk of the vehicle are items inherent to the vehicle:


  • 1 spare tyre

  • 1 crutch

  • small set of tools

  • fire extinghuiser

  • fluo warning vest

  • warning signs


Trucks/roro vehicle class, byloads are still allowed under the following conditions:


  • byload upto the maximum allowed weight according to manufacturers 

  • a fully detailed and described packinglist must be attached to the front 

screen window (right bottom for lh drive and left bottom for rh drive) 

  • all byloads must be fully declared on the bill of lading/manifest and by 

forwarders/shippers to all respective authorities

  • any byload must be inspectable in a safe manner

  • safely/seaworthy stacked/lashed&secured corresponding to all safety and 

maritime/environmental rules and regulations 


Mobile homes /caravans/campers which could be falling under the category of small vans/big vans/ trucks. In these vehicles there will be allowed personnel effects which are inherent to travelling and camping activity except for these mentioned below (which are NOT allowed):


  • weapons & ammunition

  • drugs & medicine

  • perishable goods, plants, any food, spices, etc.

  • flammable and hazardous substances (like uncleaned gasbottles, spray cans

  • fuels and lubricants

  • electronic devices (like printers, cameras, computers, ipads etc

  • TVs, navigation devices, DVD's, etc. exception: of fixed ones and radio

  • no cleaning supplies

  • no oil canisters

As per standing instructions these vehicles are subject to inspection by Grimaldi surveyor prior to loading and any byload which found not compliant will have to be removed.


The respective authorities will perform random physical controls on the byload inside the delivered vehicles. In case of non compliance relevant authorities can impose fines to forwarders/shippers.  As per instructions of the harbour master, we regret to advise that the vehicle will be blocked in the port and will not be shipped until necessary rectifications have been done in line with the local and/or international environmental rules and regulations. 

Port 332/420/742 - Update 26/11/2020

Further on underneath message, big vans will also be included and need to be delivered empty as from next Monday 30th of November. For your easy reference please find below a short summary of the new regulations to be followed regarding byload: 




Small vans


Big vans


Passenger busses


Trucks and trailers

Allowed with respect to the maximum allowed weight


Every united presented for delivery as from Monday 30th of November not in compliance to these rules will be refused to enter terminal and will need to return with the driver. Please act accordingly in order to avoid problems upon delivery.

Port 332/420/742 - Update 25/11/20

Referring to underneath important message, the strengthening of these regulations have been brought forward and will take effect as from MONDAY 30TH OF NOVEMBER 2020. Meaning all cars and vans have to be delivered completely EMPTY as from next Monday, please act accordingly and thoroughly inform all your clients/drivers.


With respect to the loading regulations for additional cargo in big vans, trucks and trailers please carefully note the below remarks:

  • All electrical devices loaded inside must be provided with a label mentioning that the device is properly functioning, and a valid testing certificate has to be provided upon delivery. 

  • Engine parts loaded must be depolluted and must be proven to be in order.

  • All additional goods have to be loaded in a neatly packed and organized way. Clothes have to be properly loaded in boxes or bags.

If presented vehicles for delivery are not in compliance to these regulations they will be refused from entrance on terminal and will have to return with the driver. No exceptions can be tolerated and regulations must be followed with utmost precision.


We thank you for your precise follow up and correct guidance.

Port of Antwerp - important update 16/09/19







All units need to by clean, dry, non-hazardous and degassed before delivery.


Port 1333 AET Terminal

A special procedure is in place:

Tanks need to be delivered clean, dry, non-hazardous and degassed. All compartments need to be accessible for inspection.

The terminal will do a mandatory check on all tanks, regardless if any certificate is available or not.

Following tariff is applicable: 

Inspection per unit: 225 euro and per extra compartment: 125 euro

If the tank did not pass the test, customer needs to pick up the unit asap, clean and redeliver to terminal.

A new mandatory check is again applicable with 225 euro per inspection and an extra 125 euro per extra compartment.

All other terminals in Antwerp or Zeebrugge


A cleaning certificate is required of max 48 hours before delivery to terminal.

The cleaning certificate must contain following information:


Stipulated by the port of Antwerp


  • Name/logo of the tank cleaning station, full address, email, phone number

  • Serial number or order number of the cleaning station

  • Name and address of the customer (contracting party)

  • Identification numbers of the vehicle and/or tank, container or IBC

  • Identification of the previous cargo (per compartment) from which the tank was cleaned. For dangerous goods: UN number and proper shipping name, trade name or chemical name. For non-dangerous goods: trade name or chemical name.

  • Identification of what has been cleaned with success:

    • Tanks (compartments)

    • Auxiliaires (hoses/pumps/drains/etc.) Hose identification numbers, if available

  • Cleaning agents and cleaning procedures used

  • Tests carried out

  • Waste treatment

  • Observations/comments from the cleaning station

  • Name of person who carried out the cleaning (cleaner)

  • Date and time of completion of the cleaning operation

  • Confirmation that the vehicle was found to be clean

  • Name and signature of the cleaning inspector



If not available Belgaco shipping can offer in port of Antwerp an inspection of the unit as follows:


* inspection with official certificateat any Antwerp terminal (225 euro + 125 euro per extra compartment)

* degassing with gas free certification(price on request)

* cleaning with cleaning certification(price on request)

Please feel free to contact us in this regard. Email us at



All goods need to be declared to customs and mentioned on the Bill of Lading.

All goods loaded in the vehicle needs to be mentioned on the packing list and attached to the front window (passenger side)


Are still accepted, but cargo needs to be properly packed and need to be accessible in a safe way at all timesfor visual inspection.

All loaded cargo is always subject to acceptance of the terminal / carrier.

It remains the seller’s responsibility that:

-        amongst all stacked/stuffed items there are no hazardous items 

(as f.e. fuels/lubricants/flammable goods.....etc..)
-        amongst all stacked/stuffed items there are no illegal items 

(arms/ammunition /etc... ) 
-        amongst all stacked/stuffed items there are no environmental prohibited items 
-        amongst all stacked/stuffed items there are no perishable items
-        all stacked /stuffed items need to be seaworthy stowed/stacked and lashed/secured.


No additional cargo may be placed at the terminal;

Additional cargo must comply with all applicable national and international regulations;

not appear on the list of prohibited items as determined by the HMO;

additional cargo placed in the rear of the vehicle must be secured so as not to be impede the movements of the driver,

a vehicle that is visually inspected by the terminal operator and whose additional cargo is found not to comply with the aforementioned rules, shall be considered a non-compliant vehicle and needs to be rejected. 

Port 1241 - ICO Terminal

stacked units: the battery needs to be disconnected


All units with older and/or CFK/CFC/CFC12/R12,R502,... based cooling need to be degassed.

In general only applicable for units older than construction year 2003. 

A gas free certificate is mandatory upon delivery at the terminal.



From 1st April  there will no longer be any weight  tolerance and all units must be within their plated weight / axel limits 

Stacking of trucks will be allowed provided respecting the plated weight of the base vehicle and axle limits.

Surveyor check on terminal will be charged. (costs not known yet)


vehicles will be prohibited  if  evidently crashed and non-running

All vehicles which do not confirm to these new standards will be refused

Please note it is your responsibility to attend to new and above mentioned regulations.​



The stevedore must check whether second hand vehicles meet the following conditions. Vehicles that do not meet these conditions must be rejected.

1 .the vehicles must be drivable;

2 .the vehicle must be capable of being towed safely;

3 .the bonnet, the boot lid and the doors must be present; the front two doors, i.e. the driver’s and passenger’s doors, must be in working order and capable of being opened;

4 .the vehicle must not leak ( e.g. fuel, oil, battery fluid, coolant);

5 .the driver’s seat must be present and should be completely free, as should be the passenger’s seat; if no passenger’s seat is present, the place provided for this seat should also be completely free; 

6 .the vehicle should not show visible traces that they have been cut into pieces and subsequently;

7 .there should not be any visible signs present that could indicate that the structure of the vehicle has been damaged;

8 .there should not be any signs of major fire, structural damage, such as sagging chassis plates, substantial damage to the bodywork, missing or flat tyres, loose parts, etc.

9 .every tanker and/or tank truck should be empty and be accompanied by a cleaning certificate;

10 .refrigerated trucks should not have used a cooling liquid containing CFS.




Additional cargo shall only be allowed if it can easily be accessed and inspected.

1 .The following criteria need to be starkly complied with:

·      No additional cargo may be placed at the terminal;

·      Additional cargo must comply with all applicable national and international regulations;

·      not appear on the list of prohibited items as determined by the HMO;

·      additional cargo placed in the rear of the vehicle must be secured so as not to be impede the movements of the driver,

·      for every vehicle loaded with additional cargo, a detailed loading list shall be drawn up with indication of all of the additional cargo items; general descriptions such as “personal goods “ are not acceptable

·      a vehicle that is visually inspected by the terminal operator and whose additional cargo is found not to comply with the aforementioned rules, shall be considered a non-compliant vehicle and needs to be rejected. 




·      all IMO goods in each contents

·      old spare parts for vehicles in bad condition, dirty not cleaned and which can not longer be used for their original purpose. All parts should be cleaned in perfect condition and no subject to leaking fluids, properly stowed and secured.

·      CFK containing Fridges, Freezer

·      CFK containing parts of fridges, freezer such as compressor pots

·      Old not working electric and/or electronic devices such as household goods, TV’s, computers, mobile phones … 

·      Remains of oil or oil containing waste

·      Batteries

·      Household waste

·      Expired medicines 

Delivery: (private persons only)

Upon delivery of the vehicles at our terminal only the driver is entitled access to our transit zone. 

He/she must wear a high visibility (fluorescent) jacket.


Must be charged and always accessible.


All vehicles must be equipped with roadworthy tyres. 

Flat and/or damaged tyres can cause unnecessary damage to the car and/or the vessel.



Vehicles containing cargo must be provided with a packinglist. 

Cargo must be lashed and secured correctly.

Undeclared, dangerous goods, such as:

paints, detergents, wet batteries, matches and empty/full gas cylinders 

are not in compliance with the International Maritime Dangerous Goods code (IMDG) and may not be transported overseas.



Must be removed after delivery to the terminal.


Must be unlocked and opened to facilitate the verification of the chassis number.


Personal effects:

Removal and/or adding of cargo at the terminal is not allowed by unauthorized persons.


Vehicles with serious mechanical defects such as: broken axles, broken suspension, faulty clutches, malfunctioning brakes and/or oil leak(s) will be refused for shipment.


Access to the vehicles:

Welding and/or sealing of the vehicles is strictly forbidden.
Engine compartiment, bonnet and boot must be accessible under all circumstances.

• the VIN-number must always be accessible for verification (VehicleIdentification Number = chassisnumber).

• in case of fire, the engine compartiment must be accessible for extinguishing purposes.

The passenger door must remain unlocked, the front passenger seat and leg room must remain empty.

Export allowed:

Guidelines for the export to RDC:

·      used vehicles;

·      used car parts in good condition;

·      used tyres;

·      sorted second-hand clothing;

·      used but functioning electric/electronic equipment in good

condition, packed and protected adequately. Electrical/electronic equipment is not considered waste if:

·      the device works;

·      essential parts such as, leads or plugs are not missing;

·      the goods aren ́t severly damaged and have an obvious retail-value;

·      it is properly packed to prevent or to minize damage during transport;

·      it does not contain parts that should be removed (such as CFC‘s, R12

refrigerant,asbestos, ...);

·      there is an retail-market for such equipment in the country of


·      it is not being exported for the recovery of parts or raw materials.

Export prohibited

·      car wrecks;

·      discarded car parts;

·      old polluted car parts in bad condition, which can no longer be used for

their original purpose;

·      worn-out tyres;

·      refridgerators and freezers containing CFC‘s (CFC12, R12, R502,...);

·      parts containing CFC ́s (i.e. cooling compressors);

·      old and non functioning electrical and/or electronic equipment;

·      oil residues or wasteproducts containing oil;

·      worn-out batteries and accumulators;

·      expired pharmaceuticals;

·      inflammable and/or dangerous waste.

Electrical/electronic equipment is considered waste if:

·      the equipment no longer works;

·      essential parts, such as leads or plugs, are missing;

·      the goods are damaged so that it is clear that they no longer work, or

are not safe;

·      they are not properly packed, so it is probable that the equipment will

get damaged during transport;

·      the equipment contains elements that must be removed (such as CFC‘s,

R12 refrigerant, asbestos,...);

·      there is no retail-market for the equipment;

·      the equipment is solely being exported for the recovery of parts or raw materials.


With this report the owner/exporter demonstrates that the appliance works and is not waste.
For each appliance must be indicated:

·      who or what company did the test;

·      the date of the test;

·      a declaration that the appliance can be used immediately (i.e. without

repair) for the function for which it was made;

·      an identification number of the appliance.

If there is no test report, the suspicion exists that it is waste. If the inspector has a doubt, it is up to the owner/exporter to show that the appliance works. Additionaly, test reports speed up transit times in port.

The European Union imposes strict requirements on the export of waste. European rules prohibit the export of electronic waste to African countries without a licence. This waste is often processed in a hazardous manner in West African countries. This is harmful for both people and the environment. Residue from this waste ends up on rubbish dumps. The health of the people who come into contact with the substances released through the improper processing and disposal of this waste is in great danger. Electronic equipment is really anything with a plug on it. Within European legislation, second-hand electrical/electronic appliances are rapidly considered waste, unless they still function and can be used.

Only if the conditions stipulated above are complied with,can electrical/electronic equipment be considered a second-hand product. If it does not comply with these conditions, it is considered waste and may only be exported under special conditions, or not at all.

People who export waste illegally or are only involved, even as a favour, may come up againstcontrolling authorities, such as the police, Customs and OVAM.